FREQUENTLY ASKED QUESTIONS
ABOUT MUSEUM RENTALS
What is the cost to rent the Evansville Museum for my event?
Prices range from $200 – $6,000 depending on the size of the event and the spaces needed. Discounts for Museum Members and 501 (c)(3) organizations are available.
What areas are available to rent for events at the Evansville Museum?
The Museum has seven areas that are available to rent for your event. Depending on your event goals, one or more areas may be utilized for each event. You are welcome to visit the Museum spaces any time during public hours. Schedule a visit with Samantha Ehrhart.
Are tables and chairs included in the rental fee?
No. Tables and chairs are not available through the Museum. Please refer to our Preferred Vendors List for rental companies.
What is included in the rental fee?
The rental fee includes the use of the rental area(s), kitchen or catering area access, podium and microphone, wi-fi and internet connection and video screens in two rental areas.
What is the rental space capacity?
Accommodations can be made for 10 – 500 people, depending on the rental area(s).
What types of events CAN’T be held at the Museum?
Proms, fraternity and sorority formals, and political or religious events will not be scheduled at the Evansville Museum. Weddings, Receptions and high school reunions ARE permitted.
How do I select vendors for my event?
The Museum provides a list of preferred vendors to help in the planning of your event. You may choose from the provided list, or use your own vendors. Please note that the Museum has final approval of all vendors.
Can we serve alcohol at our event?
A licensed bartender may serve alcohol at your event. Some events may require an off-duty police officer to be present. Please note: All events serving alcohol will be charged a $100 non-refundable cleaning surcharge.
Are there any restrictions in renting Museum space?
The following are not permitting in any areas: glitter, confetti, birdseed, bubbles, open flames, candles, glow sticks, crayons, fountains of any kind and live animals with the exception of service animals.
If something happens, am I held liable?
We expect that users will respect our space; however, accidents do happen. Each rental is charged a $300 refundable cleaning deposit for small issues. For larger accidents, a one-day insurance rider needs to be presented before each event. Companies and organizations can easily obtain one by calling their Agent. Individuals can obtain one at www.theeventhelper.com
Is there parking available for our guests?
Yes, there is ample free parking available for your guests.
Can I add a tour to coincide with my event?
Of course! The Evansville Museum’s Education Curator may facilitate arrangements for such activities upon request. An additional fee will apply.
How do I reserve space at the Museum?
Contact Samantha Ehrhart at firstname.lastname@example.org to discuss your event. Samantha will send you a contract, which you will sign and return along with a 50% deposit for of the rental amount. The remainder of the cost will be due one week prior to the event date. The Museum accepts Visa, Mastercard, and Discover, as well as checks and cash.