HISTORY INTERN PROGRAM
This unique opportunity is designed to give university students an introduction to curatorial work at a mid-size, general museum. The successful candidate will work directly with the Museum’s curator of history. The emphasis of the internship is the history exhibition process. Students will gain experience in exhibition research, exhibition prep work, and exhibition installation. Students will also be introduced to collection management work including the acquisition process, the cataloguing process and collection research.
The successful intern should be familiar with basic historic research techniques, have the ability to accomplish varied tasks and have the ability to work both in a team setting and independently.
This internship is non-paying and requires a minimum of 150 hours for completion, generally completed 10-15 hours per week. Hours for interns will be scheduled in a period from 8:00 a.m. to 5:00 p.m., Monday-Friday. Interested applicants should send a resume and cover letter detailing what they would like to obtain from an internship to Tom Lonnberg at the Evansville Museum at firstname.lastname@example.org.
SCIENCE GRAPHICS INTERNSHIP
Applications are open for Spring and Summer 2017.
This is a unique opportunity for individuals who are interested in a computer graphics practicum. While the program is geared towards current students at the junior or senior level of a university program, any interested person is encouraged to apply. This internship is non-paying.
The primary responsibility of the Science Graphics Intern will be to assist the Director of Science Experiences with the creation of content at the region’s only digital planetarium, the Koch Immersive Theater. The Museum’s Koch Immersive Theater utilizes a highly capable Digistar 5 software system to present astronomical presentations, scientific visualizations, and giant screen movies on a 40 foot domed projection screen. Tasks will be assigned based on the department’s needs and the intern’s specific skill set, interests, and goals but may include: programming development, the creation of graphics and multimedia for use in the planetarium dome, 3D modeling, script enhancement for existing planetarium shows, sound recording, organizing materials, etc. No previous knowledge of astronomy, or the operation of a digital planetarium is required; however, a thorough knowledge of Windows ÿ and the Adobe Creative Suite is compulsory. Fluency with one or more of the following tools, such as Maya, 3DS Max, and Blender is required. In this internship you will have the opportunity to gain valuable job knowledge and work in a highly creative environment with skilled professionals. Specific tasks and a schedule will be decided on a case by case basis to meet the needs of both the department and the intern.
Interested individuals in are encouraged to apply. Not all applicants may be accepted, and all interns must successfully pass a criminal background check. Applicants should send a resume and cover letter either by mail or email detailing any previous experience and desired internship outcomes to Mitch Luman 411 SE Riverside Drive, Evansville, IN 47713. Questions about internship may be directed to email@example.com
EDUCATION DEPARTMENT INTERN PROGRAM
Applications are open for Spring and Summer 2017.
This is a unique opportunity for individuals interested in an educational practicum. While the program is geared towards current students at the junior or senior level of a university program, any interested person is encouraged to apply. This internship is non-paying.
The primary responsibility of the Education Intern will be to assist the Curator of Education with tasks within the education department. Tasks will be assigned based on the department’s needs and the intern’s specific skill set, interests, and goals, but may include program development, facilitating programs, developing education resources, working with visitors of a variety of ages, marketing, working with teaching collection items, researching topics, organizing materials, etc. Specific tasks and schedule will be decided on a case by case basis to meet the needs of both the department and the intern.
Individuals interested in education (formal and non-formal), science, history, and/or art are encouraged to apply. Not all applicants may be accepted, and all interns must successfully pass a criminal background check. Applicants should send a resume and cover letter detailing any previous experience and desired internship outcomes to Karen Malone at firstname.lastname@example.org or 411 SE Riverside Dr, Evansville, IN 47713.
REGISTRATION INTERN PROGRAM
This is a unique opportunity for Archaeology, Anthropology, Art History, History and Studio Art majors for an educational practicum. Qualified applicants will be current students at the junior or senior level of a university program. Graduate students and recent graduates will be considered.
The Registration Internship Program prepares students for the challenges of working with a museum collection. Interns have the opportunity to work with new acquisitions as well as large collections within the permanent collection. Each internship is a unique experience based on current projects within the museum and will generally include: training on proper art and object handling, database management, object care and storage, condition reporting, exhibition preparation, art installation and packing.
This internship is non-paying and requires a minimum of 150 hours for completion, generally completed 12-15 hours per week. Hours for interns will be scheduled during the registrar’s regular working hours, Monday through Friday, 9:00 a.m. to 5:00 p.m. Interested applicants should send a resume and cover letter detailing what they would like to obtain from an internship with the Evansville Museum to Liz Fuhrman Bragg at email@example.com.
CONTROLLER/FINANCE & ADMINISTRATION MANAGER
The Controller/Finance & Administration Manager is a key member of the senior management team and is accountable for the accounting operations of the Museum, to include the production of periodic financial reports, maintenance of an adequate system of accounting records, a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the Museum’s reported financial results, and ensure that reported results comply with generally accepted accounting principles. The Controller works with the Executive Director and Board Treasurer to manage the Finance & Administration department and makes recommendations accordingly.
- Maintain a documented system of accounting policies & procedures.
- Oversee the accounting and finance operations of the Museum, including the design of an organizational structure adequate for achieving the department’s goals & objectives.
- Oversee the accounting operations of all departments and all subsidiary operations.
- Ensure that accounts payable are paid in a timely manner, accounts receivable are collected promptly, and ensure that any/all reasonable discounts are taken on accounts payable.
- Processes payroll in a timely manner, ensures that bank deposits are made, and bank reconciliations are completed.
- Oversees the in-house management and reporting of investment funds.
- Maintains the chart of accounts, system of controls over accounting transactions, and an orderly accounting filing system.
- Oversee the timely reporting of complete financial statements, coordinate the preparation for the annual audit and annual report, oversee annual budget forecasts, variances and departmental budgets.
- Monitor debt levels and compliance with debt covenants and comply with local, state, and federal government reporting requirements and tax filings.
- Work in collaboration with the Board Treasurer on reports and presentations for the Executive Director and Board of Trustees.
- Working with the Executive Director as part of the development team to assist, as needed, with data collection and information for the development team and ongoing stewardship of major donors.
- Work with the Executive Director on annual budget preparation and management.
- Attend major events, programs, openings and activities.
- Works in collaboration with all departments of the Museum related to budgeting, finance and accounting and assists the Executive Director as requested.
- Maintains the Human Resources records, manages the employee benefits administration and record keeping, and processes new hire and termination paperwork as needed.
Supervisor Responsibilities: The Controller shall supervise the members of Finance & Administration department including:
- Finance & Administration Staff, Assistant Controller, Interns and/or Volunteers.
- All Finance & Administration Contractors.
Leadership Competencies: Models expected behavior for staff, effectively addresses performance management topics (coaching, development, and discipline), assists as Executive Director’s designee when the Executive Director is unavailable, coordinates staffing and delegates work assignments appropriately, anticipating needs across the organization in order to meet deadlines, provides direction and training to staff, assists in Museum events and openings, assists with development and fundraising activities, and demonstrates fiscal responsibility.
Job Requirements & Qualifications
Education & Experience: Bachelor’s Degree in accounting or business administration, or equivalent accounting/business experience. Must have a minimum of five years of progressively responsible experience for a similar nonprofit or large corporation. With the increased complexity of many museums and cultural organizations, professional development opportunities in fields such related to cloud technology and accounting systems may be beneficial. Must have Fund Accounting experience.
Certificates, Licenses & Registrations: CPA helpful but not required.
Mathematical, Reasoning & Computer Skills: Advanced math and reasoning skills. Knowledge of QuickBooks (required), DonorPerfect (helpful), Online Payroll Systems (helpful), Microsoft Office programs (required) with additional skills in program related software (Social Media and App skills preferred).
Other Requirements: Responding to public requests for information related to the Museum’s Finance & Administration department. Assisting with the hiring/termination of direct reports and appropriate training. Some evening and weekend hours are necessary in order to meet the needs of this position.
To apply for this position: Send a detailed cover letter outlining how your experience and education fit the criteria listed above. Include your salary requirements, three references and current resume. All information will be held in confidence. Incomplete applications will not be considered. No phone calls please.
E is for everyone! The Evansville Museum provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, disability or genetics.