STAFF ACCOUNTANT JOB
This full-time position works with the Executive Director and Treasurer of the Board of Trustees to coordinate the financial recordkeeping of the institution, maintain cash management, work with outsourced accounting and employee payroll functions, prepare the annual budget, coordinate and assist with the annual external audit, and administer to all aspects of human resource department.
- Maintain a documented system of accounting policies and and procedures.
- Oversee the accounting and finance operations of the Museum, including the design of an organizational structure adequate for achieving the department’s goals and objectives.
- Oversee the accounting operations of all departments and all subsidiary operations.
- Ensure that accounts payable are paid in a timely manner, accounts receivable are collected promptly, and ensure that any/all reasonable discounts are taken on accounts payable.
- Process payroll in a timely manner, ensure that bank deposits are made, and bank reconciliations are completed.
- Oversee the management and reporting of investment funds by outsourced accounting firm.
- Maintain the chart of accounts, work with outsourced accounting firm to manage system of controls over accounting transactions, and maintain an orderly accounting filing system.
- Oversee the timely reporting of complete financial statements prepared by outsourced accounting firm, coordinate the preparation for the annual audit and annual report, oversee annual budget forecasts, variances and departmental budgets.
- Monitor debt levels and compliance with debt covenants and comply with local, state, and federal government reporting requirements and tax filings.
- Work in collaboration with the Board Treasurer on reports and presentations for the Executive Director and Board of Trustees.
- Work with the Executive Director as part of the development team to assist, as needed, with data collection and information for the development team and ongoing stewardship of major donors.
- Work in collaboration with all departments of the Museum related to budgeting, finance and accounting and assists the Executive Director as requested.
- Maintain the Human Resources records, manage the employee benefits administration and record keeping, process new hire and termination paperwork as needed.
- Support the Museum by attending major events, programs, openings and activities.
- Education: Bachelor Degree in Accounting
- Job related experience: 3-4 years business experience, non-profit experience and human resource experience a plus
- Good analytical skills
- QuickBooks and Excel experience
- Daily cash management
- Assist outsourced accounting firm with accounts payable
- Submission of payroll time for payroll processing
- Assist with new hires, employee insurance enrollment, etc.
- Reconciliation of pledges and receivables
- Preparation of the annual budget
- Assist affiliate organizations
- Coordinate and assist with the annual external audit
- Additional duties as assigned by Executive Director
How to apply:
Send your cover letter outlining your experience, resume and three references to:
STAFF ACCOUNTANT SEARCH
Evansville Museum of Arts, History & Science
PO Box 3435
Evansville, IN 47733
Or email firstname.lastname@example.org
No telephone calls.
The Evansville Museum of Arts, History & Science is an Equal Opportunity Employer.
HISTORY INTERN PROGRAM
This unique opportunity is designed to give university students an introduction to curatorial work at a mid-size, general museum. The successful candidate will work directly with the Museum’s curator of history. The emphasis of the internship is the history exhibition process. Students will gain experience in exhibition research, exhibition prep work, and exhibition installation. Students will also be introduced to collection management work including the acquisition process, the cataloguing process and collection research.
The successful intern should be familiar with basic historic research techniques, have the ability to accomplish varied tasks and have the ability to work both in a team setting and independently.
This internship is non-paying and requires a minimum of 150 hours for completion, generally completed 10-15 hours per week. Hours for interns will be scheduled in a period from 8:00 a.m. to 5:00 p.m., Monday-Friday. Interested applicants should send a resume and cover letter detailing what they would like to obtain from an internship to Tom Lonnberg at the Evansville Museum at email@example.com.
EDUCATION DEPARTMENT INTERN PROGRAM
Applications are now being accepted.
This is a unique opportunity for individuals interested in an educational practicum. While the program is geared towards current students at the junior or senior level of a university program, any interested person is encouraged to apply. This internship is non-paying.
The primary responsibility of the Education Intern will be to assist the Curator of Education with tasks within the education department. Tasks will be assigned based on the department’s needs and the intern’s specific skill set, interests, and goals, but may include program development, facilitating programs, developing education resources, working with visitors of a variety of ages, marketing, working with teaching collection items, researching topics, organizing materials, etc. Specific tasks and schedule will be decided on a case by case basis to meet the needs of both the department and the intern.
Individuals interested in education (formal and non-formal), science, history, and/or art are encouraged to apply. Not all applicants may be accepted, and all interns must successfully pass a criminal background check. Applicants should send a resume and cover letter detailing any previous experience and desired internship outcomes to Karen Malone at firstname.lastname@example.org or 411 SE Riverside Dr, Evansville, IN 47713.
REGISTRATION INTERN PROGRAM
This is a unique opportunity for Archaeology, Anthropology, Art History, History and Studio Art majors for an educational practicum. Qualified applicants will be current students at the junior or senior level of a university program. Graduate students and recent graduates will be considered.
The Registration Internship Program prepares students for the challenges of working with a museum collection. Interns have the opportunity to work with new acquisitions as well as large collections within the permanent collection. Each internship is a unique experience based on current projects within the museum and will generally include: training on proper art and object handling, database management, object care and storage, condition reporting, exhibition preparation, art installation and packing.
This internship is non-paying and requires a minimum of 150 hours for completion, generally completed 12-15 hours per week. Hours for interns will be scheduled during the registrar’s regular working hours, Monday through Friday, 9:00 a.m. to 5:00 p.m. Interested applicants should send a resume and cover letter detailing what they would like to obtain from an internship with the Evansville Museum to Liz Fuhrman Bragg at email@example.com.
COLLECTIONS MANAGEMENT INTERN PROGRAM
Internship is for summer 2019 is closed. Internship for fall 2019 is open.
This is a unique opportunity for students who seek to gain practical experience in collections care. Successful candidates will work closely with the collections manager to complete an ongoing comprehensive inventory of the museum’s Permanent Collection. Interns will be trained to handle artifacts and work extensively with the collections database system, PastPerfect. Interns will also assist with reconciling objects flagged during inventory by researching and reviewing museum’s paper and digital records.
Students studying Archaeology, Anthropology, Art History, History and related fields are encouraged to apply. While the program is geared towards current students at the junior or senior level of a university program, any interested person is encouraged to apply. An ideal candidate should be a good speller and accurate typist. Experience with PastPerfect is preferred but not required.
This internship is non-paying and requires a minimum of 150 hours for completion, generally completed 12-15 hours per week. Hours for interns will be scheduled during the collections manager’s regular working hours. Interested applicants should send a resume and cover letter detailing how they would be a good fit for the program to Kaman Hillenburg, Collections Manager at firstname.lastname@example.org.