Photography Policies for General Guests
- Photography must be conducted without disruption to Museum operations or limitation to the accessibility of exhibitions, entrances/exits, doorways, and high traffic areas.
- To help us preserve the outdoor sculptures, entering, climbing, or standing on any water features or fountains is prohibited; do not climb, lean or sit on any artworks. Do not place props on the sculptures.
- Tripods, monopods (including selfie sticks), drones and other photographic equipment are not permitted in the galleries or Sculpture Garden.
- Flash photography is not allowed in galleries.
- Photography is permitted for private, noncommercial use only. Photographs may not be published, sold, reproduced, distributed, or otherwise commercially exploited in any manner.
- Unless otherwise noted, photography of temporary exhibition or borrowed works of art is not permitted.
- If you are a professional photographer wishing to shoot on the Museum campus, please complete the Photoshoot Request Form and submit the Preferred Photographer Application.
Photography and Video Shoots Policy for Professionals
For the safety of the Museum’s collections and guests, only preferred photographers will be allowed to do photo and video shoots in the Sculpture Garden, EMTRAC Transportation Center, Rivertown and Eykamp Pavilion. To become a preferred photographer at the Museum you must complete the Preferred Photographer Application and pay an annual fee of $100.
The $100 annual fee includes:
- Patron Level Museum Membership ($100 value)
- Listed as preferred photographer on Museum’s website
- Clickable link from Museum’s website to photographer’s website
Prior to final approval of the application photographers are required to attend a brief session at the Museum which outlines the Museum’s policies and guidelines for photography and video shoots.
To arrange for a shoot, preferred photographer must submit the Photoshoot Request Form per event and $20 fee which admits one photographer and his/her clients. The request form must be received at least two weeks in advance of the intended date(s) of photography. The request is subjected to approval. The Museum reserves the right, at its sole discretion, to withhold and/or withdraw permission to shoot on its premises.
Museum will do its best to accommodate shoots. If for any reasons a date cannot be arranged, the preferred photographer is entitled to a full refund of the $20 fee.
It is important that all groups planning a shoot at the Museum adhere to the following guidelines to ensure the safety of our collection and the experience of future visitors:
- All photography and video shoots with clients, professional or amateur, that utilize professional equipment must be performed by a Preferred Photographer of the Evansville Museum.
- Preferred photographer must pay an annual fee of $100 and attend a brief session annually that outlines the Museum’s policies and guidelines for photography and video shoots.
- To schedule a shoot date, preferred photographer must submit the Photography and Video Shoot Request Form and $20 fee.
- Shoots must occur during Museum’s opening hours. After hours shoots will require special permission and additional fees.
- Preferred photographer must obtain ID badge from reception desk prior to shoot.
- With valid Student ID, students may obtain a free pass for the completion of class assignments. A maximum of 5 free passes will be permitted per year per student.
- Access to shoot is limited to the date approved based upon submitted application.
- Artworks in the galleries and sculptures in the Sculpture Garden are protected by copyright and may not be photographed for the purposes of reproduction, publication, or copying.
- Shoots involving nudity are not permitted.
- Shoots are not permitted inside the galleries.
- Pets are not allowed in the museum with the exception of service animals.
- Food and drinks are not allowed in the galleries.
Evansville Museum staff has the authority to approach anyone suspected of conducting a photography or video shoot and to enforce these rules. Failure to comply may result in removal from the premises. Please follow any instructions you are given by museum personnel.
News Media Photography Policy
News media may photograph or film within designated areas of the Evansville Museum for the purpose of news coverage. All members of the media must make arrangements with the Marketing Department prior to their arrival.
Frequently Asked Questions
Why did the Evansville Museum institute this policy?
The photography policy was created to protect the grounds and the artwork, both inside the museum and outdoors. Additionally, the policy allows the museum to control the number of photography and video shoots on the grounds at one time to lessen the disruptions to scheduled events.
Where do I check-in for my shoot?
All photographers and their clients should check in at the Museum’s main building reception desk.
What is considered a photography shoot requiring the purchase of a pass?
The use of a tripod, monopod, lights, umbrellas, diffusers, detachable flash, multiple lenses, large photography bags, reflectors, props, etc. constitute professional equipment. Additionally, shoots that are works for hire, involve client photography, or involve the exchange of money for a service rendered require a pass.
What if I have to reschedule a shoot after I submit a request form?
Contact email@example.com to reschedule your shoot. A replacement shoot date will be granted at no charge.
I’m just a visitor to the Evansville Museum. Can I upload my personal pictures to social media sites?
Yes! The Evansville Museum encourages you to share the images from your visit, as long as they are not available for someone to purchase or are being used to market a business in any way.
I’m just a visitor to the Evansville Museum, but I own a SLR or DSLR “professional” camera. Can I bring this camera to photograph while visiting the museum with my family?
Yes, as long as you only have the camera. The addition of multiple lenses, large photography bag, tripod, etc. will give the impression you are here for a shoot and not just visiting the museum. Any large bags must be checked at the reception desk.
We are a group/club of photography enthusiasts wanting to shoot on the grounds. Do we need to become Preferred Photographers?
Photography groups/clubs should notify the Museum by contacting firstname.lastname@example.org of their intended outing. Documentation from the organizing club/business should be provided and fees, if applicable, for use of the grounds for the shoot will be decided on an individual basis.